Opening for Administrative Assistant in American Embassy School

C H A N D R A G U P T A M A R G, C H A N A K Y A P U R I, N E W D E L H I
Vacancy Notice
The American Embassy School is an international school offering KG-Grade 12 education to
more than 1400 children from over 50 countries. AES has one of the finest facilities in the world
and has more than 400 employees on its payroll. AES is a place where people learn to fulfill
their dreams and goals, and in so doing, help to make the world a better place for all. Do visit
our website www.aes.ac.in for more information about AES.
Position Title: Administrative Assistant (Middle/High School Library)
Starting date: May 2012
Work hours: 8 hours per day (duty hours depending on job requirements);
Salary: Rs. 35,000-Rs. 45,000/- per month plus benefits (Grade-7 AES Scale)
Position Duties :
Under the guidance of the librarian, this person is responsible for the following tasks:

 Compiles and prepares all purchase orders for print, non-print materials, and supplies and
maintains a database of orders placed
 Monitors and follows up on orders and verifies orders on arrival
 Finds other sources for materials which are out of print or out of stock with some vendors
 Tracks expenditures and provides the librarian with a monthly status of budget
 Ensures timely renewal of the periodicals and subscriber on-line services and routes periodicals
to faculty
 Initiates and retains all correspondence with publishers
 Maintains daily attendance and leave records for the library staff
 Keeps daily record of money collected for photocopies and lost or damaged materials
 Provides subscription services and timely renewal of all the magazines required for Elementary,
Middle/High School Libraries, follows up with the publisher/distributor when the magazines don’t
arrive on time, and provides the ES & MS/HS Librarians with its status when needed
 Helps in bi-annual inventory of the MS/HS Library
 Works at circulation desk as needed; also assists in making photocopies.
 Provides support for processing of new materials (cataloging)
 Performs other duties as assigned
Qualifications / knowledge / experience:
 Bachelor’s Degree preferred
 4 to 5 years work experience working in a library, or K-12 school in a similar field
 Proficiency in Computer applications – MS Word and Excel and any ERP software
 Ability to communicate both orally and in writing in relation to different day-to-day
activities
 Ability to liaise with a number of school departments, viz. Accounting, Purchasing,
Cafeteria, Facilities Management, etc.
Personal Qualities:
 Ability to work independently as well as part of team
 Organizational skills; attention to detail
 Ability to work with international clientele and work under pressure
 Excellent people skills
Applications should specifically cover qualifications, and particulars of present and past
assignments. Present emoluments should be specified. Only short listed candidates will be
invited for an interview.
Please send your application including cover letter and curriculum vitae to the HR Department:
recruitment@aes.ac.in by March 31 2012, with the mention "Application for the Post of
Administrative Assistant - Library”